Your one-stop shop for corporate housing
Simplify your relocations and corporate housing solution by putting everything under one roof. We will allocate the right apartment to the right employee and manage the expenses for you. With Packimpex, you will have one contract and one consolidated bill from one provider instead of dealing with the hundreds of invoices that furnished apartments usually generate over the course of a year. With our innovative approach, you will avoid paying for unused furnished apartments while guaranteeing the required housing capacity. Our approach has proven to save our corporate clients a great deal of time and money.CONTACT US
Packimpex apartment pools: A two-category approach
Packimpex always works in your best interest. First, we will source and furnish a core pool of long-term apartments to meet your needs and accommodate your relocating employees. We will maximise the occupancy rate without sourcing more apartments than you need. On top of that, we’ll source third-party short-term apartments that can accommodate your employees when your core pool is fully occupied.
Our core apartment pool is comprised of apartments that we source directly from real estate agents or property owners according to your budget, size and location requirements. You save money because we aim for a 100% occupancy, and you avoid paying the price premium that temporary accommodation providers usually charge. We constantly optimise this pool according to changing needs and forecasts. Because this pool belongs to you, the apartment rents are independent from market demand and the availability is guaranteed in the long run.
We then source furnished apartments for your extended apartment pool as necessary, when you are confronted with a short-term increase in the number of relocations. These apartments are all-inclusive rentals that include a markup to cover the servicing and the risk of vacancy that the providers bear. Due to this, short-term apartments are significantly higher priced than long-term apartments. However, as part of our two-category approach, the extended apartment pool is a critical component in helping avoid vacancies and therefore worth the extra cost. Packimpex has established relationships with the providers of furnished accommodation and knows their apartments. We will guide you and your employees to the options that give you the best value for money. We work with providers across the board and always remain neutral in our selection.
Extended Apartment Pool
- ding that you, the corporate customer, bear the cost of vacancy
Core Apartment Pool
- Aiming for 100% occupancy
- Low cost guarantee
- Location suiting your specific requirements
- Size and budget according to your specific requirements
- The size of this pool is constantly optimised according to changing
needs and forecasts
- Sourced as empty apartments
- Furnished by a rental furnishing provider
Packimpex saves you money
Packimpex ensures that you save money by continuously optimising your apartment pool and avoiding unnecessary rental costs. Many companies believe that they need to keep the apartment management in-house if they want to avoid renting the often highly priced all-inclusive furnished apartments. Packimpex allows you to focus on your core business while handling your apartments. You can benefit from our know-how, IT infrastructure, clearly defined processes and extensive experience while enjoying the savings month after month.
Sourcing corporate apartments
Source and furnish your apartments with Packimpex
Sound corporate apartment management can reduce the cost of extended hotel stays by up to 70%. Hotel solutions lack the comfort of a temporary home; a corporate apartment provides a win-win solution for the transferee and the employer.
- Neutrality: We source apartments based on your requirements to create a customised apartment pool. We work independently with a range of local real estate agencies and landlords.
- Network: Our established relationships with real estate companies and landlords give us access to properties that aren’t advertised on the market. This enables you to acquire the best apartments in terms of quality and price.
- Flexibility: Your first long-term business traveller can stay in your furnished company apartments within two weeks of our first contact. If you ever want to change your management provider, you can continue using your apartment pool.
- Established processes & infrastructure: Packimpex has well established processes and cutting-edge IT systems to set up apartment pools in a short timeframe. You don’t have to spend time setting up an expensive in-house operation.
- Rental furniture: We work closely with rental furniture providers, which gives us immediate access to quality furniture.
- Freedom from increases in rent: Thanks to fixed rental contracts, your corporate apartments are unaffected by increases in rent prices caused by higher demand for living space.
Maximise your occupancy rate
From your company’s cost perspective, the aim is to reach the highest possible occupancy rate while keeping enough apartments to avoid the use of hotels. Using our extensive experience and know-how, Packimpex monitors the occupancy rate of your corporate housing pool and will help you maximise its potential.
- Booking: We use customised, sophisticated IT systems to process apartment allocations. This enables you to get a real-time and easy-to-understand overview of the booking status of each apartment. It also allows us to keep you updated on your on-going relocations.
- Occupancy: We constantly track and monitor the occupancy rates of your corporate housing so we can optimise the apartment pool, minimise vacancy costs and help you save money.
Packimpex helps keep expenses low
It is our aim to keep your costs as low as possible while helping you offer your relocating employees a comfortable place to stay while they are on assignment in Belgium. We do this by keeping services in-house and reviewing expenses to ensure you save money.
- Cost controlling & benchmarking: We continually monitor and challenge the occurring costs and benchmark them based on our extensive database. This ensures you pay fair and accurate prices for the services you use.
- Purchasing power: We purchase large quantities of services and take advantage of our purchasing power to keep prices low and save money.
- Cost checking: We avoid accepting costs that you would have to bear.
- Expense monitoring: All expenses can be monitored online and in real-time. Data can be exported into Excel and analysed by our customers at any time. We work on a fully transparent basis.
Customised invoicing and reporting
Consolidate bills and access transparent reports
A furnished apartment that is handed over four times a year generates approximately 100 invoices. As your corporate housing partner, Packimpex can process, control and re-bill these expenses according to your requirements at a competitive, transparent rate.
- Collective re-billing: We process all payments and re-bill them to you as a compressed invoice, which simplifies the payment process and reduces the number of individual bills you have to pay.
- Cost breakdown: We adapt our invoicing to meet your specific requirements by re-billing costs to your different cost units.
- Powerful reporting: Our state-of-the-art IT infrastructure enables us to report any costs and expenditures relating to your relocation in order to ensure proper cost tracking.
- Transparent pricing: We follow an open-book policy with full audit transparency. Based on your needs, we offer an all-in-one flat rate per apartment or one-to-one re-billing with a flat service fee to ensure predictable and steady costs, and to minimise vacancy costs.
Case studies: Which service meets your needs?
A large company with regularly relocating employees needed to establish an apartment pool to accommodate long- and short-term stays across Switzerland. With Packimpex’s support, the company now has 400 corporate apartments in different cities throughout the country; 300 are long-term apartments for local hires, expats and trainees, and 100 are short-term apartments available on the market depending on the customer’s needs. Packimpex operates a 24-hour emergency hotline for these apartments and manages field runners who carry out repairs. We constantly monitor the size of the apartment pool, source and furnish new apartments as needed, and terminate contracts for apartments that are no longer required or no longer fit into the customer’s strategy. Packimpex executes the reservation/apartment allocation based on the transferees’ needs and also serves as the company’s one-stop shop for relocations by providing moving and destination services. We handle the expense management, which includes tracking costs, compressed re-billing and submitting invoices to the company’s specified cost centres. Additionally, Packimpex provides the client with detailed cost tracking based on every relocation and booking in order to establish a transparent overview of rent, furniture, utilities and service subscription costs.
For a project, an international company needed to relocate 30-40 employees to one city on a recurring basis. The issues they faced had to do with the hotel stays: the hotel was too expensive and there weren’t enough rooms available to house all the transferees. Within two months, we established a housing pool of 57 rooms – furnished by Packimpex – in 22 apartments located in three different locations in the city. Packimpex managed the booking for approximately 10 tenant changes per week, including organising the cleaning and handover. We successfully handled short-notice arrivals and sourced additional apartments to meet the company’s short-term needs.
For an important long-term project, a large company was confronted with about 40 relocations to Switzerland. The transferees would stay in Switzerland for at least three years. Packimpex established corporate housing for this client with customised services that catered to the unique needs of the business and the transferees. Previously, the company housed its transferees in furnished apartments all over the city. With the new solution proposed by Packimpex, the company saved money and its employees were housed in the same building. We sourced 19 apartments with 40 rooms furnished with pieces from our in-house furniture collection. On behalf of the company, we managed approximately 40-50 tenant changes per month, including organising the cleaning and handover. We also successfully handled short-notice arrivals.
A global corporation planned to send 15 employees to a Swiss city for a six-month project. The business used Packimpex’s home search service to find 15 furnished apartments in the same building. Furthermore, they were able to rent the apartments at special rates. The corporation saved time and money and appreciated the added value of housing all employees in the same property.